• Executive Assistant

    Aerotek Hanover, MD 21076

    Job #1852380968

  • Overview:

    Aston Carter has an immediate opening for an Executive Assistant at the corporate office in Hanover, MD.

    Job Summary:

    Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. A wide degree of creativity and latitude is expected. This position supports a President and CFO.

    Essential Functions:

    • Maintains and updates calendars and coordinates scheduling and conference calls

    • Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required. Screens phone calls and dictates messages as required

    • Provide high-level administrative support to the executives of varying levels, i. e. presentations, handle tasks of a highly confidential nature, reports, travel and lodging, itineraries, personal expense reports and other tasks, meeting minutes, calendars

    • Plan meetings of varying sizes

    • Communicating effectively, both verbally and in writing

    • May partner with Director of Communications when it pertains to an Executive correspondence

    • Travel to meetings as needed

    Minimum Education/Abilities/Skills:

    • Associate's degree or its equivalent with 3-5 years of experience in the field or in a related area

    • Time management and ability to meet deadlines

    • Strong organizational skills and ability to multitask

    • Problem-solving and decision making skills

    • Strong interpersonal skills

    • Exceptional attention to detail