Administrative Assistant

Are you looking for an opportunity that is more than a job? Plant your roots and grow with Clean Earth. Here at Clean Earth, you will have the opportunity for a career in the growing field of environmental sustainability. Clean Earth provides waste solutions to retailers, pharmacies, hospitals, government operations, harbors, manufacturers, and consumers. Clean Earth ensures a cleaner, greener planet for generations to come. You could be part of the solution!

Why join Clean Earth?

In addition to competitive pay, we also offer:

• Health benefits available Day 1

• 401k available Day 1

• 10+ paid holidays/year

• Free HAZWOPER training and certification

• Overtime opportunities

• Ability to be cross-trained into different roles

Clean Earth is a leading provider of environmental services with over 60 facilities throughout the U.S. We are a division of Harsco Corporation, a global powerhouse with over 11,000 employees. And we were recently named as one of America's Most Loved Workplaces 2022 by Newsweek!

General Purpose

The Administrative Assistant provides coordination and support the operations of the team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers, ensures all tasks are compliant with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.

Primary Responsibilities (Essential Functions):

• Provide coordination and support for daily operations of facility including data management

• Track waste shipments with disposal facilities

• Manage and distribute information in an administrative office environment

• Manage the office phone. Answer and reroute all incoming phone calls

• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states

• Sign manifests that end at the facility and create billing packets (based on location permitting and need)

• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility

• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail

• Perform other reasonably related tasks as assigned by management.

**Basic Required Qualifications: **

• High school diploma or GED

• Experience working in an administrative support role

• Working knowledge of Microsoft Office Products: Word, Excel, and Outlook. Ability to create simple spreadsheets with formula.

• Ability to organize and prioritize tasks to meet deadlines

• Fluency in English, both written and verbal with the ability to create clear and concise memos and letters

Preferred Qualifications:

• Associates degree

• 2+ years of experience administrative working in an office setting?

• Proficiency using Windows based software platforms

• Knowledge of RCRA, DOT and Hazmat regulations

Clean Earth offers competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment; paid time off, wellness benefits, employee discount program, tuition assistance, and a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you have a difficulty applying for any job posted on Harsco Clean Earth's website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free ~~~ and leave your name, phone number, city and state of residence. Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job. This line is dedicated to disability applications only. No other inquiries will receive a response