Executive Administrative Assistant

Executive Administrative Assistant

Pay $25-30hr

Duration 3 months Location NYNY 10003

****Onsite 5 days

We are looking for an ambitious, organized, detail-oriented administrative assistant to provide support to senior executives, essentially doing whatever it takes to keep their offices running smoothly: schedule appointments; maintain calendars and keep the execs informed of their schedules; file expense reports on a timely basis and in keeping with Hearst's policies and procedures; meet and greet visitors, make and update travel arrangements; coordinate special events; send out invites; mail out issues; and other duties as assigned (research for specific projects; miscellaneous errands).

What you'll do:

• Manage calendars, meetings, travel arrangements, and expenses.

• Coordinate staff events and meetings.

• Prepare corporate presentations.

• Provide pre-meeting research as needed for interviews/outside events.

• Execute general admin responsibilities (track down issues, handle gifts/cards for special moments, make reservations, etc.).

• Partner with the contracts department to ensure that freelancers are paid for assigned stories.

• Act as liaison to industry contacts.- Help manage large-scale editorial projects.

Who you are

• You have very strong organizational, issue-resolution, and decision-making skills.

• You are a multitasker who thrives in a fast-paced environment.

• You have sound judgment and discretion (need to handle confidential material).

• You have prior experience with administrative duties at a related role.

• You have knowledge and experience using PowerPoint and Excel.

• You have exceptional time-management skills and you're able to regularly meet deadlines.

• You have excellent communication skills and are comfortable corresponding with all levels across the organization.

• Experience with event-planning is a plus.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.