Executive Administrative Assistant, VP/GM Enabling Technologies - Lafayette, CO

Careers that Change Lives

Be a part of a company that thinks differently to solve healthcare problems, drive progress, and deliver meaningful innovations. As a Medtronic Executive Administrative Assistant, you will be part of a dynamic and fun team that drives business growth and efficiency through enabling technologies and innovation. This role will be based in our Lafayette office with some flexibility in working remotely 1-2 days per week.

Use your passion, organizational skills, and proactive nature to support the Global VP, GM, of Enabling Technologies and Senior Leadership Team. Your skills and positive attitude will be essential to help accelerate our ability to meet our goals and delight our business partners. If you have strong communication skills and are highly organized with an ability to prioritize, this winning team would love to have you join them!

Enabling Technologies delivers an innovative portfolio which include robotics, navigation, intra-operative imaging, advanced energy devices, cerebral spinal fluid management and critical care.

A Day in the Life

The position's primary focus is to provide expert executive-level administrative support to the Global VP of Enabling Technologies. A successful candidate will require attention to detail, thoroughness, time management and effective prioritization.

Responsibilities may include the following and other duties may be assigned.

• To offer support to the Global Enabling Technologies VP, GM & Senior Leadership Team (i.e. weekly, monthly, quarterly, and annual mtgs., town halls, team communications, strategy documents, action item tracking - strategic and tactical, team building and charity/community events, etc.)

• Provide administrative support including maintaining calendars, meeting and conference coordination, travel coordination (domestic and international), submitting expense reports, preparing communications, and ordering supplies

• Partner on regular meeting coordination, including:

o Coordinate regular staff meeting agenda topics and objectives, partner with topic leaders to provide content ahead of meeting, coordinate invites for guest speakers.

o Partner with ET LT leaders for manager and director meeting logistics to support meeting objectives (breakout groups virtually and rooms for those physically present)

o Coordinate quarterly meeting agenda logistics - partner with topic leaders to provide content ahead of meeting, coordinate invites for guest speakers

o Create meeting minutes, manage agendas, and track actions

o Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, ensuring AV set-up, and venue bookings

o Plan itinerary for VIP visits and coordinate logistics and identify point people for hand-offs across the schedule

• Perform a wide variety of non-routine administrative tasks including supporting periodic special projects or assignments

• Gather, compile and report on information relevant to VP's assignments (Organizational Health Survey analytics, training completion performance, etc.)

• Use problem solving skills for process improvement in systems, processes, and communications

• Process invoices and purchase orders, including any and expedited PO's or escalations

• Assist with onboarding new, direct staff members and provide into overall extended team onboarding program

• Coordinate with HR, TA, and Hiring Leader to schedule interviews for staff level department openings

• Maintain current org charts and email distribution lists

• Effectively manage scheduling with internal and external / third party partners (i.e. Software companies, 3PL's, Transportation/Logistics Carriers, etc.)

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

We seek out and hire a diverse workforce at every level: We need fresh ideas and inclusive insights to continue to be an innovative industry leader -that's why we make it a point to seek out, attract and develop employees who are patient-centric, passionate, and who represent the same wide variety of life experiences as our patients.

To learn more about Inclusion & Diversity at Medtronic Click Here (~~~)

Must Have: Minimum Requirements

To be considered for this role, please ensure these minimum requirements are evident on your resume.

• High School Diploma or G.E.D. with 6+ years of administrative support experience

Nice to Have

• Bachelor's degree in business administration, management, or a related field is preferred.

• Ability to travel a 4-5 times per year (approximately 15 days annually)

• Proven experience as an executive assistant or in a similar administrative role supporting senior-level management

• Ability to collaborate with others to achieve goals, while building rapport internally and externally

• Strong organization, technical, and communication skills (both written and verbal)

• Expert working knowledge of Microsoft Office suite (e.g., PowerPoint, Word, Excel, Outlook)

• Technical aptitude including an expert in Microsoft PowerPoint with the ability to create meeting slides & follow-ups with team members to receive content on time

• Proven experience supporting projects and multi-tasking several priorities/projects/resources

• Ability to thrive in a dynamic team and fast-paced environment and professionally deal with various interruptions

• Experience working with confidential, trusted information and the ability to handle sensitive and confidential information with discretion and maintain a high level of professionalism.

• Proven drive for results and responsiveness

• High degree of self-initiative and ability to quickly learn to handle a wide range of projects, tasks, and issues

• Strong influence and communication skills with all levels of an organization and external business contacts

• Demonstrated ability to work independently, take initiative and exercise sound judgment

• Strong attention to detail and accuracy in tasks, including document preparation and data management

Physical Job Requirements

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America).

ABOUT MEDTRONIC:

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Learn more about our benefits here (~~~/) .

This position is eligible for a short-term incentive plan. Learn more about Medtronic Incentive Plan (MIP) here .

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

Min Salary

72160

Max Salary

108240

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.