Office & Admin Specialist Sr - Administrative Assistant

Working Title: Administrative Assistant

Job Class: Office and Administrative Specialist, Senior

Agency: Minnesota State

• Who May Apply : Open to all qualified job seekers

• Date Posted : 5/2/2024

• Closing Date : 5/15/2024

• Hiring Agency/Seniority Unit : MN St Colleges & Universities

• Division/Unit : MnSCU Mn State CTC Moorhead / MnSCU Mn State CTC MH Class

• Appointment Type : Unlimited, Full-time

• Work Shift/Work Hours : Day Shift 8:00AM - 4:30PM

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206-AFSCME

• Location : Moorhead

• Work Area : Student Affairs

• Telework Eligible : No

• Designated in Connect 700 Program for Applicants with Disabilities (~~~/) : Yes

Make a difference in the lives of Minnesotans.

The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

To provide administrative support for upper-level administrators including the Vice President of Student Affairs and Dean of Students to ensure excellence in the student affairs division in providing services to students, faculty and staff.

Responsibilities:

• Daily, live the mission, vision, and values of M State to ensure a positive experience for all students and stakeholders. Service to M State students and stakeholders is a core component of the position and work responsibilities.

• Serve as Assistant to the Vice President of Student Affairs (VPSA) and Dean of Students; providing primary support in their leadership roles for the development and implementation of academic programs, student services, and community involvement.

• Prep SAP Appeals & Level 1 & 2 Appeals for committee meetings and Deans' review.

• Support for campus and college operations.

• Serve as Assistant to the VPSA; providing primary support in their leadership role for the development and implementation of academic support and partnerships within the library, and the Director of Student Experience on the Title III grant.

• Perform other clerical duties.

Minimum Qualifications

• Customer services practices and principles sufficient to identify each customer's needs, and meet quality standards for services that result in customer satisfaction.

• Knowledge of standard computer software programs for word processing, spreadsheets, and databases, sufficient to create, modify, and protect files.

• Basic accounting principles, practices, and protocols as applied to disbursements, purchasing and receipt techniques.

• Knowledge of the development and implementation of administrative and program policies and procedures for smooth and efficient division operations.

• Ability to communicate with internal and external stakeholders in a variety of formats.

• Incumbent must maintain a valid driver's license and insurance or have other reliable transportation for meetings at other locations.

Preferred Qualifications

• Associate degree in administrative support or minimum of five years' experience in the administrative support field.

• Strong organizational and planning skills.

• Ability to establish and maintain productive and professional working relationships with both internal and external stakeholders.

• As this position has access to confidential records, including but not limited to student and employee data, a high level of confidentiality must be maintained.

• Knowledge of the mission, vision, and values of M State.

Additional Requirements

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at ~~~ or email ~~~ . Please indicate what assistance is needed.