Sr. Research Program Supervisor

Behavioral Pharmacology Research Unit is seeking a highly motivated, detail-oriented and proactive Sr. Research Program Supervisor to supervise research staff at the Behavioral Pharmacology Research Unit (BPRU) and assist with the overall functioning of research projects, study team members, and program operations. The Senior Research Program Supervisor will be accountable for staff and resource management, demonstrate leadership, serve as a resource, and must have exceptional time management and organizational skills.

Specific Duties & Responsibilities

Supervisory Functions

• Supervise senior and entry-level research staff to include but not be limited to research program coordinators and research program assistants.

• Supervise and guide research staff, monitor workload, complete 60-day and 120-day evaluations as well as annual performance reviews, document performance issues, and notify investigators of staff performance. Work with human resources to resolve disciplinary matters.

• Recruit, interview and hire research staff, submit, and monitor requisitions for new hires, conduct reference checks.

• Prepare documents and space for new employees (phone lines, email, office space, keys). Fulfill staff clearance requests - email, key requests, and badge access.

• Provide initial and ongoing training to staff.

• Develop, update, and maintain orientation and training materials. Provide required training to research staff and students as needed.

• Recommend training to staff and ensure training is kept up to date. Ensure that study staff is compliant with HR, IRB, and other regulatory training and certifications.

• Advocate and provide support and guidance to the research staff, serve as mediator in disagreements, and recommend solutions.

• Plan and support employees in career development opportunities, design events and promote opportunities for personal growth and development.

• Monitor workload and recommend changes in staffing efforts and delegate appropriately, coordinate with BPRU Senior Staff group to ensure availability of salary support and rotate staff as needed.

• Notify investigators of research staff performance and identify areas for improvement as needed.

• Routinely implement and edit policies and procedures, and job descriptions to improve clarity and workflow.

• Run monthly research meetings - prepare agenda and address group concerns, invite faculty members to present research and career story.

• Attend training, classes, and events to promote the BPRU and grow personally and professionally. Share information, techniques, and tools with staff as applicable.

• Update and maintain BPRU Organizational Chart, BPRU Phone List, study/staff reference lists.

• Assist faculty and/or BPRU Senior Staff with property management and renovations as needed. Provide input for efficient space utilization.

• Troubleshoot building, maintenance, and space issues, and work with property management to address and resolve concerns.

• Plan and coordinate staff engagement events, such as CPDD Week, informational sessions, employee appreciation initiatives.

• Serve as advisor and resource for BPRU specific groups and committees including but not limited to the Regulatory Resource Group, the Community Outreach Group, the DEI Committee, etc.

• Organize and purge office spaces to maximize space, safety, and efficiency.

• Serve as a resource to other staff, such as new research program supervisors and senior research program coordinators.

Research Functions

• Supervise the conduct of studies to guarantee the normal development of the research activities (recruitment, enrollment, follow-ups), reporting weekly progress to fulfill study goals in a timely manner.

• Coordinate participant visits and follow up, schedule appointments with study participants, track and locate participants alongside recruitment and telephone pre-screening, as necessary.

• Monitor staff regarding their adherence to protocols for the recruitment of participants and delivery of study procedures to participants.

• Train and supervise existing and new research staff and/or students. Assign visits to Research Assistants and Research Program Coordinators, track visit completion, inform staff of upcoming scheduled research appointments.

• Ensure proper written informed consent from each study participant is obtained prior to entering the study and that the original signed and dated consent form for each participant is filed in the research record.

• Manage study procedures concerns and/or issues that arise during visit assessments. Troubleshoot participant difficulties with assessment completion.

• Provide Investigators with a weekly study status report covering recruitment and retention of participants and other ongoing study issues. Make recommendations for and oversee resolutions to new/outstanding operational issues. Be knowledgeable of the protocol so that study activities are completed correctly and completely.

• Work with principal investigator and co-investigators to develop and implement a manual of procedures that includes recruitment tools and strategies. Create protocol specific data collection forms.

• Prepare site IRBs, DSMB, sponsor reports and subcontract documents. Coordinate serious adverse event reporting with the investigators to ensure prompt reporting to the IRB, DSMB, and study sponsor.

• Serve as the point-of-contact and liaison between multiple collaborators and disciplines, including physicians, clinic administrative staff, schools, lab facilities, and pharmacies.

• Schedule investigator, data management and other study specific meetings, including developing agendas, reports, and minutes.

• Establish and follow a protocol for tracking, quality control, and maintenance of study equipment. Place study supply orders.

• Upload device data to server and/or input, organize, edit, and verify accuracy of data in databases in a timely fashion. Assist the data management team with resolution of data inconsistencies and maintaining protocol statistics.

• Run pre-established queries and develop ad-hoc queries/reports as requested. Understand the importance/impact of data integrity regarding honest reporting of sensitive and confidential patient information. Adhere to guidelines regarding the sensitivity and confidential nature of patient information.

• Work independently and under the direction of the Principal Investigators to ensure successful completion of the clinical research study. Exercise good judgment, tact, and sensitivity at all times while working in a busy hospital clinic environment.

• Assist with oversight and maintenance of petty cash account and funds for research protocol, as needed.

Special Knowledge, Skills, & Abilities

• Ability to work in a team dynamic and troubleshoot programmatic issues.

• Excellent organizational skills.

• Excellent oral communication skills to deal effectively within and outside the department.

• Excellent written communications skills.

• Skilled in computer programs such as Microsoft Excel, Word, Outlook, and PowerPoint.

• Enthusiasm and willingness to learn about the work of the department as well as to acquire new technical skills as needed.

• Excellent organizational skills to work effectively in an environment that requires balancing multiple assignments.

• Ability to interact effectively with individuals at all levels and from diverse cultures.

Physical Requirements

• Able to sit in a normal seated position for extended periods.

• Able to reach by extending hand(s) or arm(s) in any direction.

• Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.

• Communication skills using the spoken word.

• Ability to see within normal parameters.

• Ability to hear within normal range.

Supervisory Responsibility

• Up to 25 casual, part-time, and full-time research staff including Sr. Research Program Coordinator (2), Research Program Coordinator(s) and Research Assistant(s)

Minimum Qualifications

• Bachelor's Degree in related discipline.

• Three years related experience, with some supervisory experience strongly preferred.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Supervisory experience.

Classified Title: Sr. Research Program Supervisor

Job Posting Title (Working Title): Sr. Research Program Supervisor

Role/Level/Range: ACRP/03/MC

Starting Salary Range: min $47,500 - Max $83,300 Annually ($64,100 budgeted; Commensurate with experience)

Employee group: Full Time

Schedule: Monday thru Friday 8:30-5:00

Exempt Status: Exempt

Location: Johns Hopkins Bayview

Department name: 10003297-SOM Psy Bay Behavioral Pharm Rserch Unit

Personnel area: School of Medicine

Equal Opportunity Employer

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.